1. Small Business Procedures Manual Template
2. Business Procedure Manuals
3. Business Development Policy And Procedure Manual

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B. Purchasing

• B-1: Authority and Governing Regulations
• B-2: General Purchasing and Contracting Authority
• B-3: General Policies on How to Procure Supplies, Equipment and Services
• B-3-1: Use of Existing Contracts
• B-3-2: Delegated Procurement Policy for Departments
• B-3-2-1: Procurement Card Authorization and Limits
• B-3-2-2: Payment Request Document (PRD)
• B-3-3: Non-Delegated Purchases
• B-3-3-4: SAP Purchase Requisitions Healthcare and Facilities Areas
• B-3-3-5: SRM Shopping Carts - Campus Areas
• B-3-4: Contract and Purchase Order Administration and Management
• B-4: Personal Service Contracts
• B-4-1: Personal Service Contracts ($10K or less)
• B-4-2: Personal Service Contracts (Exceeding $10K)
• B-4-3: Memorandum of Agreement
• B-5: Single or Sole Source Purchases
• B-6: Emergency Purchases
• B-7: Computer and Computer Related Equipment and Software
• B-8: Insurance Purchases
• B-9: Capital Construction Projects
• B-11: Research Foundation Contracting
• B-12: Surplus Property Acquisition and Disposal
• B-13: Rebates

D. Risk Management

• D-1: Motor Vehicles
• D-1-1: Motor Vehicle Insurance
• D-1-2: Persons Authorized to Use Vehicles
• D-1-3: Golf Carts and Utility Vehicles
• D-2: Unmanned Aircraft Systems

E. University Financial Services

Small Business Procedures Manual Template

• E-1-0: Relationship with Commonwealth of Kentucky
• E-1-1: Duties and Responsibilites of UFS
• E-1-2: Requests for Exceptions to Business Procedures
• E-1-3: Fiscal Roles and Responsibilities
• E-1-4: Internal Control
• E-2: Treasury Operations
• E-2-1: Treasury Operations Manual
• E-2-2: Investment Earnings Policy
• E-2-10: Collection of Amounts Owed to the University from Overpayment
• E-2-11: Cash Payments over $10,000
• E-3: Capital Projects and Renovations
• E-3-1: Unexpended Plant Fund Policy
• E-3-2: Minor Renovation Policy
• E-3-3: Fabricated Equipment Policy
• E-4: Journal Voucher (JV)
• E-5: Travel
• E-5-1: Reimbursement of Travel Expenses
• E-5-2: Travel Advances and Repayments
• E-6-1: Sales and Use Tax
• E-6-2 Revenue Producing Activities
• E-6-3 Unrelated Business Income Tax
• E-7: Disbursements
• E-7-1: Payments for Services Subject to Tax Withholding and Reporting to IRS
• E-7-3: Classifying a Worker as an Employee or Independent Contractor
• E-7-4: Taxpayer Classification for Reporting Payee to IRS
• E-7-5: Payments to U.S. citizens/U.S. Business Entities
• E-7-6: Payments to Resident Alien Individuals
• E-7-7: Payments to Non-Resident Alien Individuals
• E-7-8: Relocation Expenses for Faculty and Staff
• E-7-9: Recruitment Expenses
• E-7-10: Discretionary Policy
• E-7-11: Establishment of Student Recognition Awards and Prizes
• E-7-12: Employee Awards
• E-7-13: Policy on Waiver of Payment
• E-7-14: Student Payments
• E-7-15: Disbursement Request
• E-7-16: Procurement Cards
• E-7-17: Void/Stop Payments for Vendor Checks
• E-8: Payroll
• E-8-1: Criteria for Payroll Deductions
• E-8-2: Retroactive Payroll Adjustments
• E-8-3: Beneficiary Payments
• E-8-4 Cost Distribution Methods
• E-8-5: Direct Deposit
• E-8-6: Wage Garnishments
• E-8-7: Lost Stolen Checks Stop Payment Request
• E-8-8: Name and Social Security Changes
• E-8-9: Pay Check Distribution
• E-8-10: Pay Periods, Pay Dates and Processing Schedules
• E-8-11: Missed Pay Request
• E-8-12: Payroll Overpayments
• E-8-13: Taxable Fringe Benefits
• E-9: Compensation to Research Subjects
• E-10: Fiscal Year End
• E-10-1: Fiscal Year-End Closing - Accounting Transactions
• E-10-2: Fiscal Year-End Closing - Inventories
• E-11-1: Penalty for Late Payments to Vendors
• E-12: Property
• E-12-1: Capitalization Policy
• E-12-2: Facilities and Space Inventory System
• E-12-3: Equipment Inventory
• E-12-4: Property Disposition Policy
• E-12-5: Surplus Property Dispostion Incentive Plan
• E-12-6: Unclaimed Property Disposition
• E-12-7: Capitalization of Interest
• E-13: Faculty Effort System (currently being reviewed)
• E-14: Bond Financed Facilities
• E-14-1: Tax-Advantage Bond Post Issuance Compliance Policy
• E-14-2: Private Business Use of Tax-Advantaged Bond Financed Facilities
• E-17: Cost Objects and General Ledger
• E-17-1: Chart of Accounts and Cost Object Structure
• E-17-5: Cost Object Transactions
• E-17-6: Reconciliation and Review of Financial Transactions
• E-17-7: Departmental Codes
• E-17-8: General Ledger (GL) Accounts
• E-17-14: Agency Cost Center Policies and Procedures
• E-17-15: Other Attributes
• E-17-16: Functional Area
• E-19: Student Delinquencies
• E-19-1: Student Fees Delinquency Policy
• E-20: Tutition and Student Fee Policy
• E-21: Student Receivable and Loans
• E-21-1: Short-Term Student Loans - Approving and Processing Procedures
• E-21-5: Collections and Write-off Policy for Student Accounts and Loan Receivable
• E-22: Gift and Pledge
• E-22-1: Policies and Procedures for Soliciting, Receiving, Recording, and Acknowledging Gifts
• E-22-2: Pledge Process Manual
• E-50: Sponsored Projects
• E-50-1: Application of On/Off-Campus Facilities & Administrative (F&A) Cost Rates
• E-50-2: Cost Sharing

Q. Information Technology

• Q-1-1: General Responsibilites
• Q-1-2: Policy for Use of Cell Phones Provided to Employees
• Q-1-3: How to Obtain Communication Services
• Q-1-4: Billing Services
• Q-1-5: IT Service Center
• Q-1-6: Electronic Signatures

Business Procedure Manuals

Appendixes

Business Development Policy And Procedure Manual

• 1. Cost Sharing Guidelines replaced by E-50-2 above.
• 2. Cost Transfers for Sponsored Projects
• 3. Costing Guidelines for Sponsored Projects
• 4. Service Center and Recharge Operations